Job Description

Job Title: Event Assistant
Department: Events
Reports To: Event Manager

Job Summary

The Event Assistant supports the planning, coordination, and execution of events to ensure they run smoothly and meet organizational goals. This role involves a mix of administrative duties, on-site support, and creative problem-solving to deliver exceptional experiences for attendees and stakeholders.

Key Responsibilities

• Event Coordination:

  • Assist in the planning and organization of events, including meetings, conferences, trade shows, and social gatherings.
  • Coordinate logistics such as venue selection, catering, transportation, and accommodation arrangements.

• Administrative Support:

  • Maintain event schedules, timelines, and budgets.
  • Prepare event materials, such as invitations, agendas, and attendee lists.
  • Communicate with vendors, clients, and other stakeholders.

• On-Site Management:

  • Support event setup, registration, and teardown.
  • Provide assistance to guests and ensure the event stays on schedule.
  • Address any issues that arise during the event promptly.

• Post-Event Tasks:

  • Collect feedback from attendees and prepare evaluation reports.
  • Assist in reconciling budgets and processing invoices.

Qualifications & Skills

• High school diploma required; a degree in event management, marketing, or a related field is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent).
• Ability to work under pressure and meet tight deadlines.

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