Job Description

Department Overview:

OHSU is proud to be designated a Magnet hospital by the American Nurses Credentialing Center. Just 9 percent of U.S. healthcare organizations hold this designation. We pride ourselves in not only serving our community with the highest of accolades but also pushing a multifaceted mission that strives for excellence within the OHSU Culture.

OHSU is hiring! We offer a variety of benefits on top of joining a thriving organization:

• Medical, dental and vision coverage at low or no cost to employees
  • Covered 100% for full-time employees and 88% for dependents
• Several retirement plans to choose from! – Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b, 401a and 457b)
• Up to 200 hours (equal to 25 full days) a year of paid time off
• 96 hours of sick leave a year (prorated by FTE status)
• Commuter subsidies
• Tuition reimbursement
• Access to group life insurance, disability insurance and other supplemental benefits
• Annual Raises
• Employee discounts to local and major businesses
• Childcare service discounts
• Growth/Development Opportunities

We want you, apply and work with us today!

The main objective of this role is to furnish customers with essential goods and services vital for their job functions, thereby supporting the overarching mission of OHSU in healing, teaching, and discovery. Typically, this role involves leading a designated logistics operation, ensuring the timely completion of a11 daily tasks. When designated by management, the Senior Property Specialist assumes responsibility for ensuring that logistics staff adhere to organizational guidelines and policies. Regular communication with both customers and staff, utilizing mediums such as email, Vocera, phone, Microsoft Teams, or any other organizational communication channels, is necessary to address and resolve any issues that may arise. Key responsibilities include overseeing warehousing, medical supply delivery, restocking and maintaining POU machines, as well as managing linen distribution and co11ection. Additionally, the role involves monitoring and reporting distribution activities in procedure and surgery areas, coaching and training staff, and conducting quality checks on supplies. This position represents the second tier within this job classification and reports directly to Logistics Managers.

Logistics Warehouse (South Waterfront) and Marquam Hill are our primary medical supply picking and distribution staging points. The Supply Chain and Logistics Warehouse is not your typical warehouse environment due to healthcare customers. Marquam Hill is a healthcare environment with supplies originating from the staging points of the loading docks.

Function/Duties of Position:

Warehousing Responsibilities

• Warehousing entails signing receipts for shipments upon delivery and submitting them to the Accounting Department for processing. It involves maintaining comprehensive records of shipments and product counts, as well as loading and unloading shipments while meticulously checking items for conformity with specifications and any signs of damage. The role also includes applying price and identification labels to items and arranging them on shelves, ensuring proper rotation of stock items with limited lifespans. Monitoring inventory levels and assisting with reordering and data entry for replenishment are crucial tasks.
• Additionally, distributing supplies to staff and handling sales transactions with students, residents, staff, or the public may be required. Fulfilling order requests accurately and addressing inquiries regarding stock availability and purchasing procedures are essential aspects of the job. The position also involves tracking purchases and troubleshooting any issues related to misplaced shipments or packages. Preventive maintenance on Pyxis machines, ensuring accurate restocking, counting, and patient charging, as well as dispenser emptying, is part of the role.
• Maintaining the organization and cleanliness of shelves, ensuring proper labeling and product information, and assisting in processing outbound shipments, including packaging and labeling, are other responsibilities. Safeguarding items such as drugs, poisons, and flammables with proper security measures is critical. Utilizing equipment such as forklifts, powered or manual pallet jacks, piano dollies, large carts, and hand trucks for shipment movement is necessary.
• Conducting annual inventory counts to ensure accuracy and maintaining a safe and clean warehouse environment, promptly reporting any facility deficiencies, are additional duties. Providing regular care and maintenance to equipment and promptly reporting any issues or deficiencies is also part of the role.

Inventory Control/Purchasing/Quality Checks

• Monitors, counts, and reports restocking and delivery activities; evaluates issue quantities to meet customer needs. Conducts random quality checks of supplies including receiving, data entry, picking; restocking, delivery and utilization. May be responsible for billing to individual units for supplies used.

Customer Service

• Identifies and resolves customer issues and utilizes proper steps for resolutions or escalates issue to appropriate personnel Keeps up-to- date on customer alias and department location. Answers and triages customer calls.

Staffing and oversight

• Coaches employees in day to day tasks; assists in training staff, cross training staff in processes and priorities of work; assists supervisor and lead in scheduling work and assigning tasks for the warehouse daily operation; oversees day to day work flow.

Transports

• Safely operates employer owned vehicles; delivers supplies, maintains and refuels vehicles; maintains driver's log and completes inspections reports. Maintain vehicle equipment such as tire chains and jacks. Performs emergency roadside service such as changing a flat tire.

Required Qualifications:

• Knowledge of spoken and written English at the high school graduate level
• Experience performing stores and inventory work; AND Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods.
• Must be able to maintain compliance with organizational guidelines and policies.
• Conflict resolution skills and the ability to demonstrate effective time management.
• Must have effective communication skills, both oral and written, have and maintain a working knowledge of computer operations to include checking and using electronic mail, must be able to adapt to changes in the work environment and related assignments, and must be committed to the task at hand.
• Experience and/or understanding of stock on hand and min/max counting, including rotation of stock and expiration checks.

• May require current Driver's license and driving record that meets OHSU's driving requirements

• Hazmat certification within 3 months of hire through OHSU

• Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole

• Must be able to perform the essential functions of the position with or without accommodation

Preferred Qualifications:

• High School Diploma or GED.
• Working knowledge of hospital materials management distribution systems.
• Medical supply familiarity, knowledge of OHSU systems, and medical terminology is preferred
• Understanding how to set minimax's; experience using handheld counting devices; forklift training preferred

Additional Details:

Pay Range: $22.96 - $31.05 per hour (Commensurate with qualifications, experience and internal equity)

• Employee may be exposed to dirty linen while performing duties. The warehouse stocks hazardous items such as IV Fluids, Cidex, etc. which may be handled by employee. Appropriate safety precautions are taken before handling any hazardous/dirty items. In this position, you may be required to work in locations exposed and/or affected by: weather elements including rain, hail, snow, heat, humidity and wind; fluctuating noise levels; dust; vibrations and on occasion wet/slippery areas

• Ability to lift and carry 35 lbs. unassisted frequently, and up to 75 lbs. occasionally.

• Ability to push and pull up to 800 to 1200 lbs. repetitively. Ability to stand, walk, bend, twist, rotate and stretch frequently while handling product up to 50 lbs. unassisted. Ability to traverse flat, uneven and/or steep terrain and slopes, frequently while manually controlling large and heavy loads in motion.

• Driving of OHSU owned/leased vehicles.

• Continually: Moving about in work area, Rapid-Mental/Hand/Eye Coordination

• Frequently: Standing, Bending Forward, Working on Hands & Knees, Reaching Overhead, Lifting, Pushing Overhead , Moving Carts, and Carrying Items.

All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].

Job Tags

Hourly pay, Full time, Second job, Local area,

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