Job Description

Requisition No: 849504 

Agency: Elder Affairs

Working Title: OPERATIONS & MGMT CONSULTANT MGR - SES - 65000077

 Pay Plan: SES

Position Number: 65000077 

Salary: $4,132.06-$5,416.67 MONTHLY 

Posting Closing Date: 03/29/2025 

Total Compensation Estimator 

DEPARTMENT OF ELDER AFFAIRS

DIVISION OF FINANCIAL AND SUPPORT SERVICES

*****OPEN COMPETITIVE*****

ANTICIPATED VACANCY

ATTENTION CANDIDATES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment for 3 months or more  MUST   be addressed on application.
• Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is  unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the  most recent/current listed first.
• If you are a retiree of the Florida Retirement System (FRS), please contact the FRS to determine if your current benefits may be affected if you are reemployed with the State of Florida in an FRS-covered position. Your current retirement benefits may be canceled, suspended, or deemed invalid depending upon the date of your retirement. 

• If claiming Veteran’s Preference, candidates  MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidates  MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.

Mission Statement: To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.

Vision Statement: For all Floridians to live well and age well.

We are seeking an enthusiastic individual with a desire to share our Agency’s mission to promote the well-being, safety, and independence of Florida's seniors, their families, and caregivers, and the vision for all Floridians to live well and age well. If you have good judgment, a desire to enrich the lives of others, and share our mission and vision, please consider joining our team.

WHERE YOU WILL WORK :

The Department of Elder Affairs is in the Southwood Office complex in Tallahassee, Florida’s Capital City. Lined with rolling hills, oak trees, and canopied roads Tallahassee combines traditional charm with a modern pace of life. Home to two major universities, Tallahassee has a vibrant art and music scene, stately gardens, as well as a vast number of nature trails for those who love the outdoors. Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you are on the career ladder. For more information about Tallahassee, please visit: .

BENEFITS OF WORKING FOR THE STATE OF FLORIDA :

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:

• State Group Health Insurance Coverage;
• $25,000 Life Insurance Policy (100% paid by employer);
• Dental, vision, and other supplemental insurance options available;
• Annual and Sick Leave benefits,
• 10 paid holidays each year;
• Retirement plan options, including employer contributions (For more information, please click
• Flexible Spending Accounts; and
• Tuition waivers to attend State of Florida community colleges, colleges, and universities!

For a more complete list of benefits, click 

DUTIES AND RESPONSIBILITIES:

This Accounting supervisor reports to the DOEA Financial Administrator. The Accounting Section collects, analyzes, evaluates, and maintains information to ensure compliance with finance-related legal and contractual provisions. The accounting supervisor is responsible for ensuring that the agency conforms with generally accepted accounting principles.

• Establishes or updates expansion options and organizational codes in the statewide accounting system.
• Serves as backup FL PALM Agency Liaison. Responsible for ensuring the agency completes the assigned tasks for FL Palm. Serves as a backup for training employees and adding new employees to FL PALM.
• Supervises Accounting Section staff to provide administrative support (financial and procedural) to staff, internal program personnel and volunteers who initiate services that empower elders and caregivers. Train, plan, coordinate, and provide technical and financial support to staff. Ensures revenues and expenditures are properly recorded and resources are utilized at its capacity and remain state compliant to provide total quality services to all internal customers. Ensures that all policies and procedures are followed to reduce post audit criticisms.
• Researches finance-related issues and reports to management and other organizational units on a recurring, periodic and/or special request basis, as needed.
• Oversees distribution of supplemental, biweekly and monthly payroll warrants to appropriate personnel of Elder Affairs and Program Services Area. Calculates and posts warrant cancellations and salary refund items according to Bureau of State Payroll’s policies and procedures. Ensures all payrolls, including REPAY distributions are uploaded into statewide accounting system as per Bureau of State Payroll totals. Inputs all entries that fail upload or cannot be uploaded manually in statewide accounting system. Maintains documentation for post audit purposes.
• Develops, evaluates, interprets, and implements processes and written procedures to ensure internal controls over information processing. Develops internal policies and procedures to incorporate checks and balances required to ensure that state and federal requirements are met for continuous funding for elder services. Collects and gathers procedural information relating to the statewide accounting system that will ensure all transactions are recorded timely, accurately, and within General Accepted Accounting Principles.
• Reviews and approves all expenditures to include statewide accounting system vouchers, My Florida Market Place (MFMP) entries and the Statewide Travel Management System (STMS). Serves as STMS Administrator for the agency.
• Reviews cost allocation expenditures and prepares redistribution report for upload into the statewide accounting system on a quarterly basis.
• Prepares departmental Certified Forward Report and Fixed Capital Outlay report for submission to the Governor’s office.
• Assist the Accountant IV in preparing Florida’s Annual Comprehensive Financial Report (ACFR) for Elder Affairs which includes leading the team of accounting staff to ensure submission is accurate and timely, as required.
• Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Possess a working knowledge of the statewide accounting system;
• Be proficient in using word processing, spreadsheet, and data base software via a personal computer;
• Be able to research technical issues;
• Have the ability to collect, analyze, and evaluate data to provide information;
• Possess the ability to understand, research, and apply applicable rules, regulations, policies and procedures;
• Have the ability to plan, organize, and coordinate assignments;  
• And possess the ability to communicate effectively verbally and in writing and to maintain effective working relationships within and outside the Department.

SPECIAL NOTES:

Preference will be given to the Department of Elder Affairs employees.

BACKGROUND CHECKS:

Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

APPLICANT INFORMATION:

Applicants should apply on-line via the People First Website by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.

If you have problems applying on-line, call the People First Service Center at 1-877-562-7287 . Paper applications will not be accepted by the agency.

The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at , that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."

The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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