Executive Assistant Job at Ajobstaff, Costa Mesa, CA

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  • Ajobstaff
  • Costa Mesa, CA

Job Description

Job Description

Seeking an experienced Executive Assistant for our

corporate headquarters located in Costa Mesa, Ca. The Executive Assistant will report

directly to the CEO, CFO and EVP collectively and will be responsible for providing the

full range of administrative support.

Job Responsibilities

• Manage multiple busy calendars, requiring interaction with both internal and

external executives and assistants, to coordinate a variety of complex executive

meetings for the CEO, CFO and EVP.

• Prioritize and manage multiple projects simultaneously and in a timely manner

• Be able to manage competing priorities timely and efficiently.

• Organize all travel needs and prepare complex travel itineraries for CEO, CFO

and EVP.

• Prepare executive expense reports on a weekly basis.

• Articulate and draft email correspondence for CEO, CFO and EVP

• Provide requested support to other members of the senior leadership team as

needed.

Job Requirements

• Bachelor’s Degree preferred, but not necessary.

• 4+ years' experience supporting executive level management

• Must be an independent thinker and able to anticipate executive's needs; have a

proactive mindset at all times.

• Great attention to detail; must be able to work with the highest level of

confidentiality and discretion.

• Must be able to function in a fast paced and at times, demanding environment

• Advanced knowledge of Microsoft Office Suite – specifically Word, Excel,

PowerPoint, and Teams.

• Ability to work independently and handle multiple projects while meeting

deadlines and time constraints.

• *Must be able and willing to travel up to 15% with key dates in February and

March.

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