Job Description

Current UC employees must apply internally via SuccessFactors >

Founded in 1819, the University of Cincinnati ranks among the nation?s best urban public research universities. Home to 53,235 students, more than 11,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls ?the most ambitious campus design program in the country.?

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, three straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC?s momentum has never been stronger. UC?s annual budget stands at $1.85 billion, and its endowment totals nearly $1.8 billion.

Job Overview

As one of the oldest medical schools in the country, the University of Cincinnati College of Medicine (COM) has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients. In partnership with the UC Health academic healthcare system and Cincinnati Children's Hospital Medical Center, College of Medicine's faculty are transforming the world of medicine every day.

The Department of Emergency Medicine is a top-tier department with world-renowned faculty and staff. Founded in 1984, the UC Department of Emergency Medicine is revolutionizing medicine by connecting discovery and education to world-class care in acute diseases. Our vision is to be the model organization that integrates neurologic clinical care, research and education.

The Department of Emergency Medicine is seeking an Associate To. This individual provides high-level administrative support to the executive leadership team of the Department of Emergency Medicine; requires a high degree of responsibility, accountability, flexibility, confidentiality, and discretion; plans, directs, and oversees administrative support functions of the division of Research. Acts as a liaison between the Director and Vice Chair of Research, and high-ranking university, College of Medicine, and UC Health officials. Interfaces with organizations outside of the university such as non-profit foundations, professional organizations, drug development companies, and governmental agencies. 

Essential Functions

• Coordinate and manage executive calendars, arrange travel and process/manage expense reports, track receipts and complete reimbursement requests.
• Support team in project management tasks, including tracking progress, updating timelines and coordinating team members as needed.
• Organize and prepare for meetings, retreats and symposium by setting agendas, booking meeting rooms, arranging technology, ensuring materials are ready and taking and distributing minutes.  
• Handle sensitive information with the upmost confidentiality, professionalism and discretion.
• Track and maintain publications for the department and coordinate with the ACGME submissions for research output.
• Develop and assist in the design and production of posters, correspondence, letters of recommendation, reports and presentations
• Build and maintain research resources (teams pages, website content, listservs, etc.) 
• Maintain grant templates and resources (biosketches, letters of support, timelines/tasks, facilities pages)
• Assist with general office management duties, including ordering supplies, putting in maintenance orders and liaising with vendors, as needed
• Maintain and organize electronic and paper files onsite and off-site storage ensuring proper tracking and easy access.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree in a related field.
• Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Four (4) years of experience in a related field. Experience may require one (1) year supervision.
• Some positions may require experience in university administration.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

• Competitive salary range dependent on the candidate's experience.
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
• Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
• Tuition remission is available for employees and their eligible dependents.
• Enjoy discounts for on and off-campus activities and services.

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

To learn more about why UC is a great place to work, please visit our careers page at .

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at [email protected] . 

The University of Cincinnati is an Equal Opportunity Employer.

REQ: 97619 

SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN SF:IHE

About University of Cincinnati

HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at ... N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.

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Job Tags

Holiday work, Work experience placement, Winter season, Worldwide, Flexible hours,

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